What is a fixed-plus-variable rate structure in dedicated trucking?

A fixed-plus-variable dedicated tariff charges a fixed weekly fee per tractor and trailer to cover equipment capital leases, insurance, and management overhead, plus a variable mileage rate, stop pay, and weekly DOE fuel surcharge.

How does Exspeedite automate dedicated billing?

Exspeedite automatically aggregates GPS actual miles, driver stop counts, and weekly EIA fuel pegs into touchless invoices, syncing directly to QuickBooks Online and Sage Intacct.

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Dedicated Monthly Fixed-and-Variable Rate Tariff Calculator

Interactive contract engineering tool for dedicated motor carriers and enterprise 3PLs: model weekly equipment fixed commitments, variable mileage tariffs, stop compensation, and automated DOE fuel indexing.

Fixed Equipment Recovery

Tractor fixed weekly charges ($1,200–$1,650/week) and trailer fixed charges ($250–$400/week) guarantee equipment cost recovery regardless of shipper volume fluctuations or seasonal dips.

Variable Mileage & Stop Pay

Variable fees ($1.35–$1.85/mile) cover driver mileage wages, tires, maintenance wear, and DEF fluids. Intermediate stop charges ($45–$85/stop) reimburse driver dock handling time.

Automated Weekly Fuel Peg

Every Monday at 4:00 PM EST, Exspeedite pulls the official EIA DOE National Diesel Index, recalculating the fuel surcharge per mile based on contractual MPG baselines without manual spreadsheet work.

Dedicated Fleet Monthly Billing & Revenue Simulator

Dedicated Tractors Assigned

Weekly Fixed Charge per Tractor ($)

Monthly Operating Miles per Tractor

Variable Rate per Mile ($)

Current Fuel Surcharge per Mile ($)

Monthly Billable Stops per Tractor

Calculated Monthly Dedicated Invoice & Effective All-In CPM:

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Dedicated Contract Billing Component Structure

Tariff Component	Billing Frequency	Cost Coverage Focus	Typical Market Range	Exspeedite Automated Logic
Tractor Fixed Weekly Charge	Weekly / Monthly	Power unit lease, physical damage insurance, license	$1,250 – $1,650 / tractor / wk	Automated recurring charge generation
Trailer Fixed Weekly Charge	Weekly / Monthly	Trailer capital lease, tires, 90-day inspections	$225 – $375 / trailer / wk	Trailer drop pool count synchronization
Variable Mileage Rate	Per Billed Mile	Driver base mileage pay, preventive maintenance, DEF	$1.35 – $1.85 / mile	PC*Miler / ALK commercial route mileage sync
Weekly Fuel Surcharge (FSC)	Per Billed Mile	EIA DOE national/regional retail diesel price index	Pegged to $0.01 per $0.06 change (6.0 MPG)	Touchless Monday 4 PM automated index download
Stop-Off Charge	Per Stop Event	Driver loading/unloading dock labor	$45.00 – $85.00 / stop	Automated stop count audit from driver electronic POD

Schedule a Dedicated Contract Tariff Review with Scott Elliott

See how Exspeedite TMS automates multi-matrix dedicated billing, models fixed-and-variable contract structures, and eliminates billing errors.