Touchless Freight Billing That Compresses Order-to-Cash From 9 Days to 4 Hours
Eliminate manual re-keying, rating errors, and delayed cash flow. Exspeedite automatically applies customer rating tariffs, indexes weekly DOE diesel surcharges, attaches verified POD images, and generates invoices in QuickBooks or Sage Intacct the moment freight is delivered.
How Touchless Invoicing Operates
A high-speed automated pipeline engineered to turn delivered loads into paid invoices without friction.
Multi-Matrix Rating Engine
Supports complex point-to-point, postal code, mileage tier, and hundredweight (CWT) rating matrices with automated minimum charge rules and equipment multipliers.
- ✓ Customer-specific contract tariff tables
- ✓ Multi-stop out-of-route mileage rating
- ✓ Automatic detention and layover surcharges
Automated DOE Fuel Surcharges
Stop manually recalculating fuel tables every Monday. Exspeedite automatically imports weekly EIA diesel indexes and updates customer billing matrices in real time.
- ✓ National, East Coast, Midwest, & Gulf Coast pegs
- ✓ Cents-per-mile or percentage-of-linehaul formulas
- ✓ Custom customer fuel base peg thresholds
Instant POD Image Verification
Signed bills of lading captured via driver mobile check-in or CheckPoint are automatically compressed, indexed, and permanently attached to the invoice packet.
- ✓ Zero paper scanning or manual file renaming
- ✓ Clear delivery stamp & signature verification
- ✓ Instant PDF invoice packet compilation
Native ERP Synchronization
Push approved freight invoices directly into QuickBooks Online, QuickBooks Desktop, or Sage Intacct without CSV imports or manual transaction entries.
- ✓ Line-item revenue classification (Linehaul, Fuel, Accessorials)
- ✓ Automated customer invoice balance tracking
- ✓ Instant payment status synchronization
Compliant EDI 210 Invoicing
Meet strict retail, automotive, and industrial enterprise shipper billing mandates. Generate formatted EDI 210 freight invoices with automated 997 acknowledgments.
- ✓ Built-in Penske, Ruan, Walmart, Home Depot formats
- ✓ Automated invoice rejection prevention audits
- ✓ Electronic document image hyperlink sharing
Self-Service Customer Pipeline
Shippers can download their own invoice PDFs, delivery receipts, and billing summaries anytime from your branded Pipeline customer portal.
- ✓ Eliminates invoice re-sending email requests
- ✓ Customer invoice dispute tracking & notes
- ✓ Transparent payment terms & due-date visibility
Frequently Asked Questions on Touchless Freight Billing
What makes Exspeedite freight billing 'touchless'?
When a driver or partner carrier captures the signed Proof of Delivery (POD) via mobile or email, Exspeedite automatically matches the document to the load, validates accessorial rating rules, applies the current weekly DOE fuel surcharge index, compiles the PDF invoice with attached POD images, and pushes the transaction directly into QuickBooks Online or Sage Intacct via REST API without manual clerical data entry.
How does Exspeedite handle weekly DOE diesel fuel surcharge indexing?
Every Monday afternoon when the US Energy Information Administration (EIA) releases national and regional diesel fuel prices, Exspeedite automatically indexes your customer fuel matrices against the new peg, updating all unbilled freight charges instantly.
Does Exspeedite support electronic invoicing via EDI 210?
Yes. Exspeedite includes native ANSI ASC X12 EDI 210 electronic freight invoice generation. It creates compliant EDI 210 files with line-item charge detail and automatically uploads them to your enterprise shipper partners or EDI VANs.
How does touchless billing affect carrier cash flow?
Traditional motor carriers experience a 5-to-10 day lag between physical freight delivery and invoice mailing due to manual rate verification and paper paperwork gathering. Exspeedite reduces this order-to-cash window to less than 4 hours, dramatically accelerating receivables and cash flow.
Eliminate Billing Delays and Get Paid Faster
See how Exspeedite's automated rating tariffs, DOE fuel indexer, and touchless ERP push will transform your accounting department.