Intuit QuickBooks Online
Native Freight Accounting Sync
Eliminate double-entry and error-prone CSV spreadsheets. Exspeedite connects your dispatch board directly to QuickBooks Online—automating AR customer invoices, AP partner carrier bills, driver payroll settlements, and multi-terminal Class P&L reporting.
Seamless Data Flow
Dispatch Reality Directly Reflected in Your General Ledger
From the moment a load is delivered and POD imaged, Exspeedite handles the rating, fuel calculation, and accounting push with zero manual touchpoints.
Touchless AR Invoice Generation
Push approved freight orders into QuickBooks Online as formal Accounts Receivable invoices. Line items are automatically broken down into linehaul revenue, fuel surcharges, detention, and stop-off accessorials.
- ✓ Live URL links to electronic BOL/POD
- ✓ Automated customer terms & due date calculation
- ✓ Direct email delivery via QuickBooks or Pipeline portal
Outside Carrier AP Vendor Bills
For brokerage loads, Exspeedite pushes verified partner carrier rate confirmations directly into QuickBooks Online Accounts Payable as Vendor Bills, tied to load numbers for precise gross margin calculation.
- ✓ Automated 3-way match (Rate Con, Carrier Invoice, POD)
- ✓ QuickPay fee discount auto-calculation
- ✓ 1099-NEC vendor reporting categorization
Owner-Operator Settlement Sync
Export driver payroll batches directly to QuickBooks. Handles percentage-of-load, loaded/empty mileage pay, recurring escrow deductions, and fuel card advances with complete deduction auditing.
- ✓ Automatic fuel advance net deductions
- ✓ Lease/escrow reserve balance tracking
- ✓ Seamless handoff to Intuit Payroll or direct AP bills
QuickBooks Class P&L Tracking
Maintain visibility into terminal profitability. Exspeedite maps dispatch offices, division codes (Reefer, Flatbed, Drayage), and equipment IDs to QuickBooks Online Classes for departmental income statements.
- ✓ Branch and terminal profit center analysis
- ✓ Operating ratio tracking by equipment division
- ✓ Multi-company consolidated reporting
Fuel Card Expense Reconciliation
Import electronic fuel card transactions (Comdata, EFS, Fleet One, WEX) into Exspeedite. The system reconciles fuel expenses against driver settlements and pushes company fuel costs into QuickBooks GL.
- ✓ Automated driver cash advance reconciliation
- ✓ Company tractor fuel expense GL posting
- ✓ IFTA fuel tax purchase synchronization
Real-Time AR Status in Pipeline
When invoices are marked as paid in QuickBooks Online, payment status synchronizes back into Exspeedite Pipeline, giving shippers transparent self-service access to open balances and payment history.
- ✓ Real-time open invoice status for shippers
- ✓ Self-service POD and invoice PDF downloads
- ✓ Accelerated cash collections and DSO reduction
Frequently Asked Questions on QuickBooks Online Integration
How does Exspeedite sync freight invoices to QuickBooks Online?
Exspeedite uses Intuit QuickBooks Online REST APIs to push validated freight billing batches into Accounts Receivable (AR). Invoices automatically include linehaul revenue, fuel surcharge formulas, accessorial charges, and direct URL links to electronic BOL and signed POD documents.
Does Exspeedite support QuickBooks Class tracking for multiple terminals?
Yes. Exspeedite maps dispatch operating entities, branch offices, and cross-dock terminals directly to QuickBooks Online Classes and Locations, enabling granular terminal-level P&L reporting.
How are outside carrier freight bills and driver settlements handled?
Approved partner carrier rate confirmations and finalized driver payroll settlements are pushed into QuickBooks Online Accounts Payable (AP) as Vendor Bills, ready for 1-click ACH disbursement or paper check generation.
Can Exspeedite sync with both QuickBooks Online and QuickBooks Desktop?
Yes. Exspeedite provides direct REST synchronization with QuickBooks Online and web-connector IIF/QWC automation for on-premise QuickBooks Desktop Enterprise editions.
Unify Your Freight Operations & QuickBooks Accounting
Schedule a live demonstration with our transportation accounting specialists to see how Exspeedite eliminates manual billing and reconciles your general ledger in real time.