Eliminate Friday Settlement Chaos with Automated Driver Payroll
Stop losing hours to manual spreadsheets and disputed paycheck deductions. Exspeedite calculates loaded and empty mileage splits, stop-off pay, detention, fuel card advances, and recurring escrow deductions automatically upon delivery.
The 6 Pillars of Multi-Tier Fleet Compensation
Whether you operate company drivers (W-2), lease-purchase operators, or outside owner-operators (1099), Exspeedite handles your pay structure flawlessly.
Loaded vs. Empty Mileage Splits
Automate differential cents-per-mile rates for loaded linehaul vs empty deadhead miles. Integrates directly with your ELD odometer feeds and PC*MILER routing.
- ✓ Practical vs. shortest route mileage validation
- ✓ Out-of-route (OOR) unauthorized mile alerts
- ✓ Multi-tier seniority pay step schedules
Automated Accessorial Compensation
Pay drivers accurately for non-driving labor: stop-off pay, detention capture from geofence timers, layover compensation, tarp pay, and clean inspection bonuses.
- ✓ Automatic detention bill-through & driver pay
- ✓ Drop-and-hook vs. live load pay differentials
- ✓ Breakdown and delay compensation formulas
Automated Fuel Card FTP Ingestion
Import electronic daily data feeds from Comdata, WEX Fleet One, and EFS. Fuel purchases, fuel discounts, cash advances, and scale fees map to drivers with zero entry.
- ✓ Fuel advance deduction from trip settlement
- ✓ Fuel discount rebate sharing rules
- ✓ Unmatched transaction exception flags
Recurring Escrow & Lease Ledgers
Manage owner-operator deduction schedules: truck lease payments, maintenance reserve escrows, physical damage insurance, and ELD subscription fees.
- ✓ Automated maximum target balance caps
- ✓ Running escrow interest calculations
- ✓ Itemized deduction breakdown on pay stubs
Transparent 1-Click Pay Stubs
Eliminate driver phone calls asking about trip calculations. Generate crystal-clear PDF settlement statements emailed directly to drivers with trip-by-trip breakdowns.
- ✓ Load number, shipper, destination, & miles listed
- ✓ Clear line-item deductions and reimbursements
- ✓ Year-to-date earnings & tax withholding summaries
Direct ERP & NACHA ACH Export
Push approved driver settlements directly into QuickBooks Online, QuickBooks Desktop, or Sage Intacct as accounts payable vendor bills, and export banking direct deposit ACH files.
- ✓ NACHA bank direct deposit file creation
- ✓ Direct REST API sync to accounting ledgers
- ✓ End-of-year 1099-NEC contractor tax generation
Frequently Asked Questions on Driver Settlements
How does Exspeedite handle loaded versus empty mileage pay splits?
Exspeedite automatically distinguishes between dispatched linehaul loaded miles and deadhead repositioning miles from your ELD or mileage engine (PC*MILER / Google Maps). You can define distinct pay rates per mile for loaded vs empty miles by driver class, terminal, or individual contract.
Can Exspeedite reconcile fuel card advances and driver cash advances?
Yes. Exspeedite automatically ingests transaction feeds from major fuel card providers (Comdata, WEX Fleet One, EFS). Diesel purchases, DEF fluid, scale tickets, and cash advances are automatically matched to the driver and deducted from their weekly settlement statement.
How are recurring lease payments and maintenance escrow balances managed?
For owner-operators and lease-purchase drivers, Exspeedite maintains recurring deduction ledgers: truck lease payments, physical damage insurance, bobtail insurance, occupational accident (OCC/ACC), and maintenance escrow accounts with automated caps and running balance tracking.
Does Exspeedite export settlement data into our payroll or accounting software?
Yes. Exspeedite pushes finalized driver pay and 1099 contractor settlements directly into QuickBooks Online, QuickBooks Desktop, or Sage Intacct via REST API. It also exports standard NACHA direct deposit ACH files and integrates with payroll processors like ADP and Paychex.
Cut Driver Payroll Time in Half and Improve Driver Retention
Happy drivers stay longer. Give your drivers 100% transparent settlement statements and reduce payroll clerical hours by 80%.