Fast Dispatch
High-performance, sub-second dispatch grid engineered for high-volume fleets and desks. Assign drivers, swap trailers, check availability, and monitor milestones with instant keyboard navigation.
File: exp_listload_fast.php
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Full Platform Suite
Complete freight transportation software.
EXSPEEDITE is a comprehensive transportation management platform engineered for operations, brokerage, intermodal, fleet maintenance, and financial settlement. Every module runs on one database, eliminating duplicate entry and bridging every department from quote to cash.
Core Workspaces
One cloud TMS. Every department connected.
Dispatch, carrier procurement, drayage, driver payroll, safety, and sales share a single live record.
Fast Dispatch & Brokerage Board
Sub-second trip list, rapid load staging, and high-density Brokerage Board for instant margin calculation.
Freight CRM & RFQ Quoting
Built specifically for freight sales. Deals board, multi-lane RFQs, ZoomInfo contacts, and DocuSign contracts.
CheckPoint Outside-Carrier GPS
App-less visibility for hired trucks. Carrier receives a private tracking link; real-time GPS breadcrumbs and milestone check calls return directly to View Load.
Pipeline Shipper Portal
Dedicated customer self-service portal. Live Google Roads map, zero-login public tracking, electronic invoices, and 1-click POD downloads.
Carrier Accept (Load Offer)
One-click legal rate confirmation acceptance via email. Status auto-updates to Dispatched with optional auto-CheckPoint.
Intermodal & Drayage Package
In-gate/out-gate TIR moves, Last Free Day (LFD) countdowns, automated per-diem billing rules, and CargoSprint booking.
Mobile Com & Live HOS
Samsara, Motive, Geotab, and RoadReady trailer tracking with live driver duty status and pre-dispatch assignment validation.
Dynamic Rating & Billing
Multi-matrix rating (PC*Miler, Google, zones), weekly DOE fuel index FSC automation, and QuickBooks/Sage Intacct sync.
Fleet Maintenance & TimeClock
PM schedules, work orders, 90-day trailer inspections, DVIR boards, and dedicated shop floor mechanics timeclock.
EDI 204 / 990 / 214 & API
Automated tender ingestion, tender acceptance, 214 milestone status reporting, and REST load ingestion webhooks.
Module Suite 01
Operations & High-Speed Dispatch
Built for dispatchers who move fast. Manage hundreds of loads without latency, split trips, stage freight across cross-docks, and transfer shipments between regional terminals without duplicate entry.
Fast Shipments
Streamlined bulk shipment entry and order management. Quickly convert EDI tenders or customer quotes into active freight, customize table columns by office, and filter by status in real time.
File: exp_listshipment_fast.php
CrossDock Floor Management
Complete warehouse dock visibility. Manage inbound trailer unloads, door staging, dwell-time aging, outbound trailer loading, 3PL customer freight segregation, and dock-level OS&D tagging.
File: exp_crossdock.php
City Dispatch & Local Cartage
Designed for local pickup and delivery (P&D). Sequence multi-stop metro routes, manage driver manifests, assign city zones, and coordinate high-density urban deliveries.
Topic: city-dispatch.md
Office Transfer (Multi-Terminal)
One shipment, multiple operating offices. Hand off freight between regional terminals without re-entering data. Maintain separate branch P&L and accounting while sharing live paperwork links.
File: exp_office_transfer_setup.php
Pallets & OS&D Management
Track pallet bank balances, customer exchanges, and shrink. Full Over, Short & Damaged (OS&D) tracking with delivery photo capture, disposition records, and claim deduction workflows.
Files: exp_listpallet.php, exp_listosd.php
Module Suite 02
Brokerage, Carrier Automation & Visibility
Cover freight profitably, protect gross margins, and track hired carriers without forcing drivers to download intrusive apps from an app store.
Brokerage Board (Hot Board)
High-density board built specifically for freight brokers and hybrid fleets to cover loads. Compare customer billing rates against target carrier post rates, monitor real-time gross margin dollars and percentages, and dispatch offers directly from the board.
- Live Gross Margin Protection: Calculate profit margin % before locking in carrier rates.
- Equipment & Lane Matching: Identify available carrier equipment matching load requirements.
Carrier Accept (Digital Load Offer)
Eliminate the manual print-sign-scan cycle. Send rate confirmations with a secure, one-click legal Accept button via email. As soon as the carrier clicks Accept, load status immediately updates to Confirmed in the TMS.
- Automated Rate Confirmations: Clean PDF generation with terms, accessorials, and stop notes.
- Trigger Workflow: Carrier Accept can automatically dispatch CheckPoint GPS tracking.
CheckPoint Outside-Carrier GPS
Hero visibility for hired and brokered equipment. Dispatch texts a lightweight, secure web link to the driver's phone. No app download or account creation required. Location breadcrumbs, speed, and geofence events ping directly back into View Load.
- Shipper Live Share: Provide customers with a live tracking link with your brand.
- Automated Check Calls: Geofenced arrival and departure notifications logged to the load history.
Pipeline Shipper Portal & REST API
Dedicated customer-facing freight portal and machine-to-machine API. Give shippers 24/7 visibility into their active freight, interactive live corridor maps, electronic billing statements, and instant BOL/POD document image retrieval without dispatcher check calls.
- Zero-Login Public Trace: Consignees search by Load, BOL, or Freight Bill number.
- M2M REST API: Headless
/api/pipeline/v1endpoints for enterprise ERP integration.
Carrier Compliance & Due Diligence
Safeguard your brokerage against fraud and non-compliant carriers. Integrated carrier vetting with FMCSA safety ratings, automated Certificate of Insurance (COI) expiration warnings, W-9 tracking, and automatic dispatch lockouts.
- Insurance Expiration Lockout: Prevents booking carriers with lapsed liability or cargo policies.
- Carrier Scorecards: Track historical on-time delivery rates, claims, and performance.
Module Suite 03
Intermodal, Drayage & Container Logistics
Engineered specifically for harbor and rail draymen. Protect cash flow with automated per-diem calculation, manage gate moves, and eliminate costly demurrage penalties.
Intermodal Gate Moves Engine
Complete lifecycle management for containers and chassis: in-gate, out-gate, interchange receipts (TIR), equipment inspection records, container flips, and seal verifications across ports and ramps.
File: exp_im_gate.php
Drayage Watch & LFD Auto-Billing
Calculates Last Free Day (LFD) automatically. Track tiered demurrage and per-diem rate rules per steamship line or railroad. Automated alerts warn dispatch before detention kicks in and auto-applies fees to client billing.
File: exp_im_watch.php
Port & Rail Inbound ETA
Real-time visibility into vessel arrival schedules, rail head grounding, customs releases, steamship line holds, and terminal pickup appointments to plan drayage turns ahead of congestion.
File: exp_im_inbound.php
CargoSprint Terminal Integration
Direct integration with CargoSprint for booking terminal appointments and processing gate payments at participating port facilities (Holt, APM, Maher, etc.) without leaving the TMS.
File: exp_cargosprint_setup.php
Per-Diem Rate Rules Engine
Define custom tiered per-diem calendars by equipment type, steamship line, and ocean contract. Ensure your company never absorbs unbilled storage or per-diem fees.
File: exp_im_perdiem_rules.php
Container Equipment Watch
Live inventory of ocean and domestic containers across yards, customer docks, and rail terminals. Track chassis splits, street turns, and container detention days in one centralized report.
File: exp_im_container_report.php
Module Suite 04
Fleet Telematics, Live HOS & Communication
Connect your fleet's ELD and telematics directly into operations. Pre-validate driver duty hours before dispatching and maintain a complete in-cab messaging audit trail.
Unified Mobile Com Telematics Hub
Carrier-neutral telematics hub supporting Samsara, Motive (KeepTruckin), Geotab, RoadReady trailer tracking, PeopleNet, and Omnitracs. Ingest live GPS coordinates, tractor odometers, engine faults, and geofence arrivals directly into load dispatch.
- Real-Time Fleet Map: View all company power units with current speed, heading, and assigned load.
- Trailer Tethering: RoadReady integration monitors connected trailer asset location and status.
Live In-TMS Hours of Service (HOS)
Live driver duty status (Driving, On Duty, Sleeper, Off Duty) and available drive, shift, and 70-hour cycle clocks displayed right in the TMS. Automated dispatch checks prevent assigning a driver who lacks legal hours to complete the run.
- Pre-Dispatch Duty Validation: Compares trip mileage against driver's remaining drive clock.
- Violation Logging: Real-time alerts for impending 11-hour and 14-hour clock violations.
Direct In-TMS Driver Messaging
Two-way instant messaging between dispatch and drivers. Supports speech-to-text input, in-cab status forms (arrivals, departures, delay notices, breakdown reports), and preserves a permanent communication record attached to each trip.
- Structured In-Cab Forms: Drivers submit standardized check calls and detention records.
- Load-Threaded History: Message transcripts remain permanently tied to the shipment file.
Automated Facility Geofencing
Define custom polygon and circular geofences around shipper yards, receiver docks, and fleet terminals. Automatically trigger arrival timestamps, departure timestamps, and detention clocks when equipment crosses boundaries.
- Accurate Detention Billing: Verifiable electronic timestamps for customer detention billing.
- Dwell-Time Alerts: Notifies dispatch when equipment sits idle in customer yards.
Module Suite 05
Dynamic Rating, Fuel FSC & Touchless Invoicing
Eliminate rating errors, calculate complex fuel surcharges automatically, and streamline invoicing from delivery to general ledger without manual retyping.
Multi-Matrix Client Auto Rate
Complex contract rating calculated automatically: per-mile (PC*Miler, Google Maps, custom mileage tables), hundredweight (CWT), per-pallet, flat fee, state-to-state matrices, and zone-to-zone tariffs.
File: exp_save_rates.php
Automated DOE Diesel FSC Engine
Syncs automatically with weekly Department of Energy (DOE) diesel fuel index averages. Calculates percentage-based or cents-per-mile fuel surcharges based on each client's specific contract schedule.
File: exp_view_fsc.php
Accessorial Charge Capture
Capture every billable event automatically: detention hourly timers, layover fees, driver assist, tarping, stop-off charges, inside delivery, and hazardous materials surcharges.
Topic: client-rating.md
Touchless Workflow Automation
Automate billing upon proof of delivery. The system approves invoices, generates professional PDFs, queues batch print runs, and delivers invoices to customers via automated nightly email queues.
File: exp_automate_setup.php
QuickBooks REST & Desktop Sync
Direct REST API integration with QuickBooks Online and Desktop. Sync finished AR customer invoices, AP carrier bills, driver 1099 payments, and customer account balances without third-party bridges.
File: exp_qb_home.php
Sage Intacct Multi-Entity ERP
Enterprise REST integration with Sage Intacct and Sage 50. Supports multi-entity chart of accounts GL mapping, department dimension tagging, vendor bills, and automated financial reconciliation.
File: exp_sage_rest_home.php
Module Suite 06
Driver Settlements & Payroll Engine
Handle every driver pay structure accurately and transparently. Settle company drivers, owner-operators, teams, and lease-purchase operators with clear itemized settlement sheets.
Multi-Model Driver Compensation
Support any pay structure across your fleet: loaded and empty mileage rates, percentage of gross linehaul, flat hourly wages, or per-load flat fees. Configure pay scales by driver experience, fleet division, or equipment class.
- Company Drivers: Hourly, mileage, and stop pay with payroll tax export capabilities.
- Owner-Operators: Percentage of revenue splits, fuel surcharges, and 1099 contractor accounting.
Accessorials, Stop Pay & Detention
Ensure drivers are paid for every minute worked. Automatically add stop-off pay, detention hourly pay, layover compensation, driver assist, and out-of-pocket road expense reimbursements.
- Automated Stop Pay: Scales automatically based on the number of intermediate pickups and deliveries.
- Detention Calculation: Driver pay detention triggers in tandem with customer billing detention.
Recurring Deductions & Advances
Manage recurring driver deductions effortlessly: truck lease payments, maintenance escrow accounts, physical damage insurance, occupational accident insurance, and electronic logging device (ELD) fees.
- Fuel Card Advance Deductions: Syncs fuel card cash advances and fuel purchases directly to pay stubs.
- Escrow Tracking: Maintains running account balances for owner-operator maintenance reserves.
Finalized Settlement Statements
Generate professional, transparent settlement statements with a single click. Drivers see itemized trip miles, load revenue percentages, accessorial credits, and deductions, reducing payroll disputes to zero.
- Audit & Approve: Payroll review queue allows controllers to inspect statements before finalizing.
- Export to Accounting: Pushes contractor AP bills directly to QuickBooks or Sage Intacct.
Module Suite 07
Safety, IFTA Compliance & Fleet Maintenance
Protect safety scores, automate quarterly IFTA fuel tax calculations, and keep equipment road-ready with preventive maintenance tracking and shop floor timekeeping.
Automated IFTA Tax Management
Eliminate manual logbook auditing. The system calculates state-by-state mileage from PC*Miler and GPS feeds, imports fuel purchases from major card providers, and generates complete quarterly IFTA tax returns with current tax rates across all jurisdictions.
File: exp_listifta_log.php
Fuel Card Import & Mapping
Direct FTP/API imports from Comdata, EFS, WEX Fleet One, Fleetmatics, and custom on-site yard fuel tanks. Automatically map fuel transactions to tractors, drivers, states, and gallonnage.
File: exp_list_card_ftp.php
Fleet Maintenance Hub & Unit Log
Track Preventative Maintenance (PM) schedules based on odometer miles or calendar intervals. Issue work orders, track parts inventory, log vendor repair invoices, and analyze cost-per-mile maintenance metrics per asset.
File: exp_fleet_maintenance_hub.php
90-Day Trailer Inspections
Mandatory 90-day trailer inspection scheduling with automatic expiration countdown warnings. Record inspection checklists, tire tread depths, brake measurements, and mechanic sign-offs.
File: exp_90_day_trailer_inspect.php
Fleet Inspection Board
Centralized board tracking Driver Vehicle Inspection Reports (DVIR), pre-trip and post-trip defect reports, annual DOT inspection renewals, and regulatory compliance status across power units and trailers.
File: exp_fleet_inspection_board.php
Shop Mechanics TimeClock
Dedicated shop floor touch-screen timeclock for shop technicians. Mechanics punch in/out, allocate labor hours to specific repair work orders, manage workweek rosters, and track PTO accruals.
File: exp_timeclock.php
Module Suite 08
Freight-Native CRM & Revenue Pipeline
Built specifically for freight sales. Tie customer relationship management directly to live dispatch capacity, quote lane RFQs with historical data, and prevent shipper churn.
Freight Deals Board & Kanban
Visual pipeline tailored to freight sales cycles: Lead → Prospect → RFQ Quoted → Credit Approved → First Load → Active Shipper. Calculate deal values based on projected weekly loads and lane revenue rather than generic one-off software licenses.
- Unified Account Record: Sales works the same customer record that dispatch and billing use.
- Sales Books & Commission: Manage sales rep account books, territories, and commission credit.
RFQ & Multi-Lane Quoting Engine
Manage inbound customer freight bids and spot quotes. Pull historical lane pricing, recent fuel costs, and PC*Miler distances to generate competitive, profitable quotes in seconds. Convert awarded bids into active customer rate contracts with one click.
- Historical Lane Intelligence: See your historical average rate, carrier cost, and margin on that lane.
- One-Click Rate Binding: Won quotes instantly become active rating profiles in dispatch.
Two-Way Email Sync & Sales Inbox
Direct sync with Microsoft Outlook / Office 365 and email. All shipper inquiries, rate negotiations, and shipment updates are automatically cataloged on the customer's CRM activity timeline.
- Sales Inbox: Unified communication stream for freight brokers and sales reps.
- Email Templates: Pre-built freight form-mail templates for lane inquiries and check-ins.
Prospecting, DocuSign & Churn Radar
Accelerate account acquisition and retention. Pull verified logistics decision-makers directly into your pipeline with ZoomInfo, send broker-carrier agreements for e-signature via DocuSign, and receive automated Churn Radar alerts when a regular shipper stops booking loads.
- DocuSign Integration: Digital contracts for credit applications and rate agreements.
- Dormant Customer Radar: Proactive alerts when accounts tender zero loads in 14, 30, or 60 days.
Module Suite 09
Document Imaging, Enterprise EDI & Universal API
Connect to enterprise shippers, trade electronic documents with Fortune 500 logistics networks, and eliminate paper storage costs with automated document compression.
Auto-Compressed Document Imaging
Capture, compress, and index paper documents instantly: Bills of Lading (BOL), Proof of Delivery (POD), lumper receipts, scale tickets, and signed rate confirmations attached directly to the load record.
File: exp_addattachment.php
Zero-Storage Secure Link Sharing
Share document links with customers, brokers, and factoring companies without sending heavy PDF email attachments that bounce. Secure links grant read-only access to PODs and billing backup.
Topic: documents.md
Complete EDI Suite (204 / 990 / 214 / 997)
Enterprise Electronic Data Interchange support: Ingest 204 load tenders into pending loads, return 990 accept/decline responses, transmit 214 shipment status updates, and verify 997 functional receipts.
File: exp_view_edi.php
Universal Load Ingestion API
High-speed REST API and webhook gateway allowing enterprise shippers, 3PL partners, and load boards to push orders directly into Exspeedite without manual data entry or EDI VAN overhead.
File: exp_load_ingest_admin.php
Customer Live Tracking Links
Generate secure, live public tracking URLs for customers to monitor their shipment status, driver milestone events, and delivery ETA without requiring user login credentials.
Topic: mobile-com-checkpoint.md
Multi-Company & Multi-Currency
Run multiple distinct corporate entities with separate tax IDs and books within one database. Full cross-border support for Canadian Harmonized Tax (GST/HST/QST) and live CAD/USD exchange rates.
Files: exp_listcompany.php, exp_listtax.php
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Schedule an operational demonstration tailored to your fleet, brokerage, or intermodal terminals.